Silicon Connector for Veeva Vault User Guide

Installation & Licensing Instructions

Before installing Silicon Connector for Veeva Vault, close Adobe InDesign and other CC applications. To begin installation, double-click the installer and follow the prompts. If you don’t have the latest version, you can download the latest from https://www.siliconpublishing.com/veeva

Once Silicon Connector for Veeva Vault is properly installed, launch InDesign to see the following dialog:

If you have a license key for Veeva Vault CC Connector, click Yes to activate, or click No to Activate later.

To activate the Connector license, select Activate from InDesign’s Connector menu.

To deactivate the current license, use Deactivate from the same menu.

Opening Silicon Connector for Veeva Vault

From the main InDesign menu, choose Window > Extensions > Silicon Connector for Veeva Vault

You will be presented with a login dialog. Enter your credentials, and click OK to login to te Silicon Connector for Veeva Vault. To logout from your session, choose Logout from the Silicon Connector for Veeva Vaultr flyout menu. To login again, you’ll find the menu item now shows Login. Choosing Login will bring up the login dialog again.

Using Silicon Connector for Veeva Vault

Once logged into the Silicon Connector for Veeva Vault, you will be presented with your Cart Asset Collection. From here, navigate to locate assets, choose another Asset Collection from the drop down menu, or perform a search.

If you wish to find an asset via Search, you can either choose Search from the Connector flyout menu, or click on the Search Spyglass. Once you’ve entered your Search term, Hit the Enter key or click the Search button to generate your Search Results. Clicking the X next to the Search button will clear the Search field.

Once you’ve found an image, select it and drag it to your InDesign document. Release your mouse button, and your cursor will load with a thumbnail of the image. Just click and drag to place it on your document at the size you want.

If you are working with Word files, or are a power user who needs InDesign’s “Show Import Options” for PDF or other file types, use this InDesign preference for more flexibility and options with drag and drop.

Additionally, if you navigate or Search for assets that are many in numbers, paging arrows are provided at the bottom of the Connector panel to view the next set of assets in your collection.

Supported file types

The following file type extensions are able to be placed and linked from Connector.

ai, bmp, ct, doc, docx, emf, eps, gif, icml, idms, incx, indd, indt, inma, jpeg, jpg, pcc, pcx, pdf, png, psd, rle, rtf, sct, text, tif, tiff, txt, xlsx

Using the Veeva Vault Connector Flyout Menu

You have a number of options available from the Silicon Connector for Veeva Vault flyout menu. Here the user can Log in or Log out, Search for assets, Refresh your asset view, Upload assets from your local machine, Upload Selected assets in your InDesign document, or Upload the Document itself. If you are using local images that are also on the DAM, you can Relink Assets from your InDesign document to those matching assets on the Veeva Vault DAM.

About provides information about Silicon Connector for Veeva Vault.
Log Out / Log In opens the authentication window.
Refresh refreshes the contents of your current folder.
Upload from Disk opens your System Browser to choose an asset for your Veeva Vault account.
Upload Document uploads your current InDesign document to your Veeva Vault account.
Upload Selected uploads a selected asset in your InDesign document to your Veeva Vault account.
Relink Assets relinks local assets to assets of the same name residing in your Veeva Vault Connector.
Preferences opens the Preferences window.
About Silicon Publishing provides information on Silicon Publishing

Preferences and Links Panels

Silicon Connector for Veeva Vault has a number of customizable preferences to enhance your workflow.

Place options:

Replace selection on place (Enabled): Replaces the selected object with the asset you dragged from the Connector panel.
Replace selection on place (Disabled): Places your asset from Connector as a new object on the page.

Download Options

Open file on download if Possible (Enabled): Will open InDesign documents if possible, and save to the Documents/veeva_connector_files folder.
Open file on download if Possible (Disabled): Documents will not open on download, asking instead where to save the file.

Asset View

Use Grid view: Displays assets in a thumbnail gallery, with truncated file names when necessary.
Use List view: Lists assets with smaller thumbnails and extended file names.

Troubleshooting

Write to log file: When checked, creates a log file in your Documents/mediavalet_connector_files folder.
Clear log file: Click this to clear the log file.

The Adobe InDesign Links Panel has a number of custom features to monitor and identify your assets placed from the Vevva Vault DAM

Detail View

Double-clicking an asset in the Connector panel will open the asset in Detail View. You will see an enlarged thumbnail of your image, along with the corresponding metadata. To download a copy of an asset, double-click the asset you want to download. Then click the download arrow to begin the download process to your Documents/veeva_connector_files folder.

Working with Connector in Photoshop and Illustrator

After installing Silicon Connector for Veeva Vault you’ll find the same extension in Photoshop and Illustrator. If you wish to edit an existing file on your Veeva Vault account, Drag and Drop your asset like you would in InDesign. A copy of the file will be saved locally to the veeva_connector_files folder in your Documents folder, and then opened in your Adobe app. Depending on which Preference option you choose, you can either place your illustrator or Photoshop file as a new layer, or open it as its own file.

Make your edits in Photoshop or Illustrator and save. If you want to upload a new version to Silicon Connector for Veeva Vault, save the file with a new name, and choose Upload Document from the Connector flyout menu. You can upload any supported file types to Veeva Vault this way.

Network Considerations

Since Silicon Connector for Veeva Vault requires network access to Veeva Vault and the Silicon Publishing licensing server, there are certain network requirements to consider. You may find that working from home, where there is no proxy or firewall, you can use Silicon Connector for Veeva Vault without a problem, but at work, you run into errors when trying to activate or use it.

Proxy

You can configure your proxy settings in the SC.properties file located in

/Users/username/Library/Preferences/SiliconConnector/ (Mac)

C:\Users\username\AppData\Local\SiliconConnector\ (Win)

This file can be edited with a basic text editor and is documented with definitions of each property. Properties should be formatted with key=value syntax, e.g. sc.http.proxy_server=proxyserver.com

Firewall

If your company has a firewall, you will need to be sure to whitelist the Silicon Publishing licensing server. The URL to whitelist is https://licensing.siliconpublishing.com.

Uninstalling Silicon Connector for Veeva Vault

Silicon Connector for Veeva Vault has two parts: an extension to provide the panel and the plug-in to provide the underlying linking technology.

Mac

If you do not plan on installing Silicon Connector for Veeva Vault in the future, deactivate Silicon Connector for Veeva Vault by choosing the menu item Veeva > Deactivate from the main InDesign menu.

Remove the extension folder:

/Library/Application Support/Adobe/CEP/extensions/SiliconConnectorForVeevaVault

Remove the plug-in folder:

/Applications/Adobe InDesign 2020/Plug-Ins/SiliconConnectorVeeva

Remove the veeva_connector_files folder:

/Users/username/Documents/veeva_connector_files

If you do not plan on installing Silicon Connector for Veeva Vault again, you can remove the preferences located at:

/Users/username/Library/Preferences/SiliconConnector/

Windows

If you do not plan on installing MediaValet CC Connector in the future, deactivate MediaValet CC Connector by choosing the menu item Veeva > Deactivate from the main InDesign menu.

You can use the Windows Control Panel to uninstall Silicon Connector for Veeva Vault like you would any other installed application.

If you need to uninstall manually, you can remove the following folders: